Application for Environmental Permit(Petrol Stations)
ID Card No
Building Entry Point Name
For office use only
Date application and stamp
Proposed Activities: (Tick as applicable)
A. Loading of petrol into storage installation
B. Loading of other fuels into storage installations
C. Petrol refuelling of motor vehicles
D. Refuelling of motor vehicles (other fuels)
E. Servicing of motor vehicles
F. Retail of goods related to motor vehicles
G. Rental of other goods
H. Other (Please specify)
Location of Service Station
Personal details of applicant or contact person
VAT Number (where available)
Details of Company or Institution on behalf of which the application is being made
Registered Company Name
Company Registration Number
Attach supplementary forms as indicated in the boxes below. Documents to be handed in with Application
Titles of supplementary forms, site plans and documentation with reference number
Site plan showing location of facility
Site layout plan showing main site features and locations of the underground storage tanks, dispensing pumps and fuel pipework
Site layout plan showing main site features and locations of chemicals and waste with the relevant codes as per Sections 4 and 5
Curriculum Vitae of company representative responsible for environmental issues
Site layout showing the location of the vents, effluent points and all point sources of emissions to air referring to the location codes in Section 6 and 7
Technical proposal including plans and sections approved by the Regulator for energy and water services (REWS)
Material Safety Data Sheet as per Section 4 (if applicable)
Subsidiary documents to be handed in
Compliance certificate for "Stage I" and "Stage II" vapour recovery and monitoring system in line with Schedule VI A and VI B of L.N. 228 of 2016 as amended. This is to be signed by an approved auditor as defined by said legislation.orOfficial and Binding plan signed by an approved auditor showing how petrol system shall achieve compliance with L.N. 228 of 2016 as amended.
Reporting Sheet for Petrol Losses (Sheet 8) (soft copy of the empty sheet to be obtained from ERA website). This is to be verified and signed by an approved auditor
Applicant's declarationI apply for the environmental permit as indicated above, and declare that, to the best of my knowledge, all the information contained in this application and on the submitted plans and documentation is correct.
On behalf of/in my own name (in block letters)
Please read the following before signing - Data Protection Clause
In terms of the Data Protection Act (Chapter 440 of the Laws of Malta), we will process any personal and/or sensitive data supplied on/in this application, request or notification form or subsequently supplied by yourself, whether orally or in writing, for all or any of the following:1. The proper processing of your application, request and/or notice as submitted; 2. Preventing, detecting and/or prosecuting fraud and any other criminal activity which the Authority is bound to report and/or act upon whilst meeting any other specific legal or regulatory obligations;3. Establishing, exercising or defending any legal action;4. Internal management, research and statistics, systems administration, the development and improvement of our services;5. The protection and promotion of our legitimate interests and the proper conduct of our obligations arising under any law or statutory instrument; and6. to make public the necessary information as specified in the relevant law and/or instrument.Relevant data will be disclosed or shared as appropriate with all our employees and with other third parties if pertinent to any of the purposes listed above.Every field on the form is mandatory. Should you fail to fill in any mandatory field, we reserve the right to refuse the application. Should any field be inapplicable to your particular circumstances please mark that field with the letters “N/A”.You have the right to require that we provide you with access to your personal data as well as the right to rectify, or, in appropriate circumstances, erase/edit any inaccurate, incomplete or immaterial personal data which is being processed. However, you are required to inform us immediately of any alterations relating to your personal data which we are processing.By signing this form, you confirm that you are giving your explicit consent, in terms of the Data Protection Act, on behalf of yourself and all the other persons specified in this form for the Authority to process your respective personal information as outlined above and you confirm that you have brought this Data Protection notice to the attention of these other persons and obtained their respective consents.We undertake to implement appropriate measures and safeguards for the purpose of protecting the confidentiality, integrity and availability of all data processed.
ERA reserves the right to request additional information, including analysis of specific emissions or wastes, after examination of this Form or after a site visit by ERA staff. The application must also attach appropriate map etc. to this application document, as requested in certain sections below. If there is not sufficient space to include all relevant details, please attach further referenced annexes or expand the digital version of the application as necessary.The Environment and Resources authority (ERA) should be provided with one (1) hard copy of the application form as well as one (1) copy on digital format. A signed copy of the Form must be posted to ERA at the above address. Please complete the Form and appendices by typing or with block letters. Incomplete forms will result in delays in the processing of the application.
Section 2 - Definition of site and Develop Permit
2.1 Show the location of the site on a site plan of appropriate scale, as Attachment 1. Site plans may be downloaded from the Map Server on the Planning Authority website (www.pa.org.mt) or can be purchased through the Planning Authority Mapping Shop. The site plan should:- Include an A4 or A3 sized plan;- Be of a scale of 1:10,000 or 1:2,500 as appropriate;- Show all existing development within 250 metres of boundary site including all roads and buildings;- Indicate in red the outline of the proposed site including all necessary infrastructure (existing and/or proposed), such as site access roads.
2.2 List relevant development permits on site quoting permit number. Sites where activities predate the Development Planning Act (2001) should attach an equivalent permit (e.g. PAPB permit) for the activity on site.
Development planning application number
2.3 Provide, as Attachment 2A, an A3 sized (or larger) site layout plan showing the location and nature of major site features and activities.All plans submitted, as part of any application must bear a unique number, and be dated and signed by the applicant.
Section 3 - Site Activities and Management
3.1 Describe the main activities carried out on the site.
3.2 Number of installation's employees
Number of employees (Tick if applicable)
Up to 10
More than 100
3.3 Contact details of company representative responsible for environmental issues
The site must be managed by persons who are technically competent to carry out the proposed activity. Information on qualifications, experience and technical competence of the company representative responsible for environmental issues must be submitted (kindly attach the relevant curriculum vitae as Attachment 2).
Information on whether any professional or technical training is to be provided to the site operators should also be included. Such a person is to either be available on-site during all operating hours or be able to call on site within 1 hour of being contacted by the Authority.
3.3 Provide details on record keeping for various processes within the site (where applicable)
Operational procedure (standard operational procedure, quality assurance, etc)
Incidents on site
Recording of environmental performance
Movements of waste on and/or off the site
3.4 Kindly indicate Environmental Management System (EMS) in place as per table below:
Section 4 - Fuels and Chemicals storage
This section details the information required regarding fuels and chemicals stored on site.
4.1 Fuel oil: Specify type, maximum amount stored and storage arrangements (including protection against spills). Also label on the site layout plan (Attachment 2A) the location of storage areas as per the location codes below. Locations of any on-site fueling areas (FA1, FA2, etc) and/or vehicle maintenance areas (VM1, VM2, etc.) must also be marked.
Maximum amount stored at any one time
Use (e.g. for generator, boiler, vehicles1)
Method of storage and containment
4.2 Chemicals: this section must be completed for any chemical whose annual uses exceeds one tonne. For each chemical provide Name, CAS Number, risk phrases, quantity used annually, maximum amount stored on site, and location of storage including reference to location codes cited below on the site layout plan, Attachment 2B.Information must be submitted on any mitigation measures to be adopted in order to minimize emissions and hazards arising within the chemical/raw material, so as to ensure that adequate protection for human health and the environment is provided. Information on monitoring procedures to be adopted should also be included. Documented emergency procedures which will be adopted should the need arise should also be included. Safety Data sheets as per Annex II of Regulation EC (No) 1907 of 2006 for these chemicals/raw materials should be submitted with the completed application form as Attachment 6.
Mitigation and monitoring procedures
1 If you consider any of these amounts to be commercially confidential, please submit this information as one of the following ranges: 1-10 tonnes, 10-100 tonnes, 100-1000 tonnes, >1000 tonnes.
4.3 Toxic chemicals: This section must be completed only if the company stores/utilises/produces chemicals with the following risk phrases/Hazardous codes (irrespective of the annual consumption)
R40 - Limited evidence of a carcinogenic effectR45 - May cause cancerR46 - May cause heritable genetic damageR49 - May cause cancer by inhalationR60 - May impair fertilityR61 - May cause harm to the unborn childR68 - Possible risk of irreversible effects
H 340 - May cause genetic defectsH 341 - Suspected of causing genetic defectsH 350 - May cause cancerH 350i - May cause cancer by inhalationH 351 - Suspected of causing cancerH 360d - May damage the unborn childH 360F - May damage fertility
Indicate the storage location on the site layout plan (Attachment 2B) of storage as per the location codes above. Please list the “risk products” and the quantity used, above or in an attached document. Safety Data Sheets as per Annex II of Regulation EC (No)1907 of 2006 for these chemicals/raw materials should be submitted with the completed application form as Attachment 6.
4.4 Ozone depleting substances and Fluorinated greenhouse gases: Equipment with a fluid charge of 3 kg or more should be registered using the table below.
Type of equipment 1
Type of substance ³
1 Hermetically-sealed systems, fixed systems or mobile systems² Firefighting, refrigeration/air-conditioning or high-voltage switchgear³ E.g.R22, R407c, R134a
Section 5 - Waste Management
This section details the information required regarding wastes generated or processed on site.5.1 List the wastes generated or processed on site, giving the EWC (European Waste Catalogue) Code, the maximum storage capacity on site, method of processing and/or disposal, and methods of storage and containment (drums, bulk tank, closed-skips, etc.). Also label on the site layout plan (Attachment 2B), the location of storage areas as per the location codes below.
Type of Waste
Quantity (maximum site capacity)
Method of processing and/or disposal
All transfers of waste are to be consistent with the requirements of Legal Notice 184 of 2011 as amended, and shall make use of waste carriers registered with ERA under Legal Notice 106 of 2007. All exports of waste are to follow Regulation (EC) 1013/2006 of the European Parliament and of the Council of 14th June 2006 on shipments of waste and further amendments.5.2 Where wastes are being treated or disposed on site, details regarding treatment or processing are to be attached as a separate annex, providing the basic specifications of equipment being used. Location of such equipment is to be indicated on the site layout plan, Attachment 2B.
Section 6 - Discharge of Effluent
6.1 Describe in the table below which types of effluents arise on site (excluding domestic sewage discharged to sewer and stormwater), how they are treated and where they are discharged to (e.g. sewer, sea, land). The discharge point to sea is to be indicated and geo-referenced on a separate site layout plan (Attachment 4), as per the location codes below.
Effluent Location Code
Maximum volume (m³/day)
On site / Away from the site1
Treatment (prior to discharge)
Geo-referenced coordinates for discharges to sea only
1 Eg. via underwater pipeline
6.2 Number of Sewer Discharge Permit from the Water Services Corporation (WSC)
6.3 Describe how rainwater is handled on site. Also attach a site drainage map indicating rainwater capture and harvesting/discharge as part of Attachment 4.
Section 7 - Emissions to Atmosphere
Information should be provided on the nature and quantities of any foreseeable emissions from the site into the air; such emissions should include gaseous emissions, as well as emissions of dusts, fibres and particulates. Information must also be submitted on any mitigation measures to be adopted in order to minimise the nuisances and hazards arising within the facility, so as to ensure that adequate protection for human health and the environment is provided. Information on monitoring procedures to be adopted should also be included, as should documented emergency procedures which will be adopted should the need arise.7.1 Point source emissions to atmosphere from process or related activities: The location of each individual point sources (eg. Stacks from boilers/generators, vents, etc.) should be shown on a site map as Attachment 4. Vapour Recovery Units and possible sources of odour should also be included. Should the VRU not be installed for the petrol system so as to achieve compliance with Legal Notice 54 of 2009 as amended, please provide an official and binding plan showing how this will be achieved.
Emission Location Code
Stack height (m)1
1 Height above the last habitable floor within a 25 metre radius.
7.2 Boilers/Generators: For each boiler/generator give the rated thermal input, power output, type of fuel, and height of discharge point1. Also show the location of boilers (B1, B2, etc.) and generators (G1, G2, etc.) on the site layout plan (Attachment 4).
7.3 Non-point sources: Describe the origin of each significant diffuse emission, its nature and composition, and means of control (if any). Issues regarding odour should also be included. Show the location of significant non-point sources on Attachment 5, making reference to the source of the emission.
7.4 Describe any source of significant amounts of noise, detailing abatement measures applied.
Section 8 - Reporting Sheet for Petrol Losses - Attachment 8
Attach Excel Sheet 8 from ERA Website https://era.org.mt/en/Pages/Service-Stations.aspx
Section 9 - Refuelling of the Underground Storage Tanks with Other Fuels.
Total Amount of Diesel delivered to the site in the past year of operation (Litres)
Total Amount of Biodiesel delivered to the site in the past year of operation (Litres)
Section 10 – Miscellaneous issues
10.1 Describe controls in place for the issues listed in the table below.
1. Litter and windblown materials
2. Birds and scavengers
4. Site security measures
5. Contingency against fire
6. Contingency against spillage
Section 11 – Funding
Please ensure that the following are clearly marked
EU Funded applications
If applicable indicate EU Funding instrument