e-form

Enrolment with the Commissioner for Voluntary Organisations

As per the Voluntary Organisations Act (Cap 492 of the Laws of Malta) and Subsidiary Legislation (492.01 of the Laws of Malta), the commissioner requires the following set of documents authenticated in blue ink as indicated here under:

1. Declaration of no annual accounts and no annual returns. The declaration should be on a letterhead and signed in blue ink by the treasurer and another member. Click here to view the sample declaration.

2. Statute / Deed: In case of Foundations or Trusts a softcopy of the original notorially authenticated deed and any amendments made to this deed are required.

If the organisation has a different legal structure other than a Foundation or Trust, a soft copy of the original statue of the organisation and any amendments made to this statute are required. The statute has to be the one which is currently in force and is to be authenticated by at least two administrators.

If the statute states that it must be authenticated by a public notary, the copy authenticated by the public notary with any amendments is to be attached.

3. Certified resolution of the administrators to enrol the organisation with the Commissioner for Voluntary Organisations and to hold office after enrolment. This must be signed in blue ink by all administrators. If the administrators does not reside locally, the voluntary organisation must have a local representative. In such case, the signature of the Local Representative in blue ink is required.

4. Letter of appointment of the representative resident in Malta (local representative) is required in case the voluntary organisation has a representative resident in Malta (local representative). The letter should be signed in blue ink by the representative resident in Malta (local representative) and the committee members.

5. In case the voluntary organisation has a commercial outlet, any of the following documents are required;

• A signed statement in blue ink stating that the commercial outlet is used solely by its members; OR
• The latest contract for the leasing of the commercial outlet if it is open to the general public; OR
• Document showing that the organisation has established a legal entity to run the outlet.

6. The following documents of administrator/s not residing in Malta are required (In case the administrator/s of the voluntary organisation is/are living abroad

*a. Copy of the identity card (in case of an EU member state); OR
*b. Copy of the passport in case of any country including also EU member states); OR
c. Apostille Certificate

* Copies of identity cards and passport must be authenticated by lawyers practicing in Malta. Documents have to be attached separately.

7. In case the organisation has been existing for more than one year, the commissioner requires:

a. Last year’s annual administrative report of the organisation. It must be signed in blue ink by a minimum one administrator.
b. Last financial year’s annual accounts of the organisation prior to enrolment. They must be signed in blue ink by a minimum two administrators.

Enrolment with the Commissioner for Voluntary Organisations

Name of Voluntary Organisation

Property Number/Name

Building Entry Point Name

Street name

Locality

Post Code

Telephone No

Mobile No

Work Telephone No

Website

E-mail Address

Date when organisation was established

Social Media URL (e.g. Facebook, etc)

Classification of the Voluntary Organisation

(Choose from Appendix 1)

ICNPO Group

ICNPO Subgroup

Category

Choose the public benefit by inserting field id (a-f) from Appendix B( Maximum 3 choices)

Public Benefit 1

Public Benefit 2

Public Benefit 3

Choose your organisation type

Fill in the following:

The number of volunteers that work with your organisation

The number of members within your organisation

How many employees (if any), are working within your organisation ?

Describe your Organisation's purpose/main aim

Choose the Territorial Scope

If the organisation carries out activities internationally

List the countries where the organisation is based

List the countries where the organisation operates:

(The following holds in both cases when the organisation carries out activities locally or internationally):

Is your organisation administered by persons who are not all resident in Malta?

(If yes)

Please specify:

(If 2 or 3 are selected): How many are living abroad ?

(If 3 is selected): Insert the residence permit number:

(If no)

Please specify:

(If 5 is selected): Insert the resident permit number:

(If 1 or 2 or 3 is elected), one of the following documents are required:

* Copies of Identity Cards and passport must be authenticated by lawyers practicing in Malta. Documents have to be attached separately.

The following is the name of the attached document

(If 3 or 5 are selected)

The copy of the residential permit issued by the Department of Citizenship and Expatriate Affairs, is required by foreign administrators residing in Malta and who do not have a local identity card.

The following is the name of the attached document

Does your organisation have a commercial outlet ?

In case the organisation has a commercial outlet, any of the following documents are required

1. A signed statement in blue ink stating that the commercial outlet is used solely by its members

OR

2. The latest contract for the leasing of the commercial outlet if it is open to the general public

OR

3. Document showing that the organisation has established a legal entity to run the outlet.

The following is the name of the attached document

Click Here to download the Committee Members Sheet and upload it to this application

Does your organsiation has a representative resident in Malta ?

(If yes), fill in the following:

ID Card Number

Date of Birth

Document Number (found on the rear of your identity card)

Name

Surname

Door Name

Door No

Building Entry Point Name

Street Name

Locality Name

Post Code

Telephone Number

Mobile Number

E-mail

Does your organsiation has a representative resident in Malta ?

(If yes), fill in the following:

Insert the number of the certificate issued by the Office of the registrar for Legal Persons.

LPF | LPA |

Attach a copy of the certificate:

The following is the name of the attached document:

ID Card Number

Date of Birth

Document Number (found on the rear of your identity card)

Name

Surname

Door Name

Door No

Building Entry Point Name

Street Name

Locality Name

Post Code

Telephone Number

Mobile Number

E-mail

1. Statute / Deed In case of Foundations or Trusts a soft copy of the original notorially authenticated deed and any amendments made to this deed are her than are required.
If the organisation has a different legal structure other than a Foundation or Trust, a soft copy of the original statute of the organisation and any amendments made to this statute are required. The statute has to be the one which is currently in force and is to be authenticated by at least two administrators in blue ink.
If the statute states that a public notary must authenticate it, the copy authenticated by the public notary with nay amendments, is to be attached. Refer to Section C to make sure that statute/deed you are submitting, reflects the organisation type.

2. Certified resolution of the administrators to enrol the organisation with the Commissioner for Voluntary Organisations and to hold Office after enrolment.
This must be signed in blue ink by all administrators. If the administrators do not reside locally, the voluntary organisation must have a local representative. In such case, the signature of the Local Representative in blue ink is required.

3. If the organisation has exceeded its first year of existence, then the last year’s annual administrative report of the organisation is required. It must be signed in blue ink by at least one administrator. Refer to Section A to make sure that your organisation has exceeded its first year of existence.

4. If organisation has exceeded its first year of existence, then the last financial year’s annual accounts of the organisation prior to enrolment is required. They must be signed in blue ink by at least two administrators. Refer to Section A to make sure that your organisation has exceeded the first year of existence.

5. If the organisation has not yet exceeded its first year of existence, then a Declaration of no annual accounts and no annual returns is required. The declaration should be signed in blue ink by the treasurer and another member. Refer to Section A to make sure that your organisation has not exceeded the first year of existence. Refer to Appendix C for a sample declaration.

6. Organisational Chart. Refer to Appendix D fir a sample of the organisation chart.

7. Registration fee of €40 (forty euros) payable only by cheque to the Commissioner for Voluntary Organisations. Fee for temporary organisations is €20 (twenty euros).

In addition to the above documents, if the organisation is foreign, the following mandatory documents are required:

• Certificate issued by the Office of the Registrar for Legal Persons is required by the office of the Commissioner for Voluntary Organisations if the voluntary organisation is registered with the said office. Refer to Section H to make sure that you have filled all the details in as this attachment is bounded by such requirement.

• Letter of appointment of the Representative resident in Malta (local representative) is required in case the voluntary organisation has a Representative Resident in Malta (local representative). The letter should be signed in blue ink by the Representative Resident in Malta (local representative) and the committee members. Refer to Section G to make sure that you have filled all the details of the Representative Resident in Malta as this letter is bounded by such requirement.

• The following documents of administrator/s not residing in Malta are required (in case the administrator of the voluntary organisation is/are living abroad):

a) Copy of the identity card (in case of an EU member state) authenticated in blue ink by lawyers practicing in Malta; OR
b) Copy of the passport(in case of any country including also EU member states) authenticated in blue ink by lawyers practicing in Malta; OR
c) Apostille Certificate

Refer to Section D to make sure that you have filled all the details in Section D as this document is bounded by such requirement.

• Certificate issued by the Office of the Registrar for Legal Persons is required by the office of the Commissioner for Voluntary Organisations if the voluntary organisation is registered with the said office. Refer to Section H to make sure that you have filled all the details in as this attachment is bounded by such requirement.

• Letter of appointment of the Representative resident in Malta (local representative) is required in case the voluntary organisation has a Representative Resident in Malta (local representative). The letter should be signed in blue ink by the Representative Resident in Malta (local representative) and the committee members. Refer to Section G to make sure that you have filled all the details of the Representative Resident in Malta as this letter is bounded by such requirement.

• The following documents of administrator/s not residing in Malta are required (in case the administrator of the voluntary organisation is/are living abroad):

d) Copy of the identity card (in case of an EU member state) authenticated in blue ink by lawyers practicing in Malta; OR
e) Copy of the passport (in case of any country including also EU member states) authenticated in blue ink by lawyers practicing in Malta; OR
f) Apostille Certificate

Refer to Section D to make sure that you attached the required document.

Copy of the residential permit issued by the Department if Citizenship and Expatriate Affairs authenticated in blue ink by lawyers practicing in malt, is required by foreign administrators residing in Malta and who do not have a local identity card. Refer to Section D (pages 2-3) to make sure that you have filled all the details in this section as this document is bounded by such requirement.

• In case the voluntary organisation has a commercial outlet, any of the following documents are required:

a) A signed statement in blue ink stating that the commercial outlet is used solely by its members; OR
b) The latest contract for the leasing of the commercial outlet if it is open to the general public; OR
c) Document showing that the organisation has established a legal entity to run the outlet.

Refer to section E to make sure that you have filled all the details there as these documents are required that you have ticked yes in Section E.

Copy of the residential permit issued by the Department of Citizenship and Expatriate Affairs authenticated in blue ink by lawyers practicing in Malta, is required by foreign administrators residing in Malta and who do not have a local identity card. Refer to section D (pages 2-3) to make sure that you have filled all the details there as this document is bounded by such requirement.

• In case the voluntary organisation has a commercial outlet, any of the following documents are required:

a) A signed statement in blue ink stating that the commercial outlet is used solely by its members; OR
b) The latest contract for the leasing of the commercial outlet if it is open to the general public; OR
c) Document showing that the organisation has established a legal entity to run the outlet.

Refer to section D (pages 2-3) to make sure that you attached the required documents.

• The applicant hereby applies for enrollment of the above mentioned organisation with the Commissioner for Voluntary Organisations in terms of article 13 of the Voluntary Organisations Act (Cap. 492 of the Laws of Malta).

• The applicant certifies that the information provided in this enrollment application (including all attachments) is true, correct and complete.

• Information submitted in this enrollment application which in accordance with Part X article 41(1) and Part IV article 12 91) of the Voluntary Organisations Act (Cap. 492 of the Laws of Malta) will be made public.

•The person fulfilling the role of Representative Resident in Malta (Local Representative) within the organisation does so willing and resolves to fulfill the obligations required of him/her;

• The applicant voluntary organisation must keep the original signed documents submitted to the Commissioner for Voluntary Organisations, as the Commissioner may request such documents in accordance with article 13 (2) of the Voluntary Organisations Act (Cap. 492 of the Laws of Malta);

In case of a Foundation, Association or Trust, a registration fee of €40.00 (forty euros) is required. The fee must be payable only by cheque to the Office of the Commissioner for Voluntary Organisations. In case of a Temporary Organisation a registration fee of €20.00 (twenty euros) is required. The fee must be payable only be cheque to the Office of the Commissioner for Voluntary Organisations.

1 100 Culture and Arts

Media and Communications (Production and dissemination of information and communication; includes radio and TV stations, publishing of books, journals, newspapers and newsletters, film production and libraries)

Visual arts, architecture, ceramic art (Production, dissemination and display of visual arts and architecture; including sculpture, photographic societies, painting, drawing, design centers and architectural associations)

Performing arts (Performing arts centers, companies and associations; includes theater, dance, ballet, opera, orchestras, chorals and music ensembles)

Historical, literary and humanistic societies (Promotion and appreciation of the humanities, preservation of historical and cultural artifacts and commemoration of historical events; includes historical societies, poetry and literary societies, language associations, reading promotion, war memorials and commemorative funds and associations)

Museums (General and specialised museums covering arts, history, sciences, technology and culture)

Zoos and Aquariums

1 200 Sports

Sports (Provision of amateur sport, training, physical fitness and sport competition services and events; includes fitness and wellness centres)

1 300 Other recreation and social clubs

Recreation and social clubs (Provision of recreational facilities and services to individual and communities; includes playground associations, country clubs, men’s and women’s clubs, touring clubs and leisure clubs)

Service clubs (Membership organisations providing services to members and local communities, e.g. Lions and rotary clubs)

2 100 Primary and secondary education

Elementary, primary and secondary education (Education at elementary, primary and secondary levels; includes pre-school organisations other than day care)

2 200 Higher education Higher Education (Higher learning, providing academic degrees, includes universities, business management schools, law schools and medical school.

2 300 Other education

Vocational/Technical schools (Technical and vocational training specifically geared towards gaining employment; includes trade schools and medical school)

Adult/continuing education (Institutions engaged in providing education and training in addition to the formal education system; includes schools of continuing studies, correspondence schools, night schools and sponsored literacy and reading programs)

2 400 Research

Medical research (Research in the medical field; includes research on specific diseases, disorders or medical disciplines)

Science and technology (Research in the physical and life sciences and engineering and technology)

Social sciences, policy studies (Research and analysis in the social sciences and policy area)

3 100 Hospitals and rehabilitation

Hospitals (Primarily inpatient medical care and treatment)

Rehabilitation (Inpatient health care and rehabilitative therapy to individuals suffering from physical impairments due to injury, genetic defect or disease and requiring extensive physiotherapy or similar forms of care)

3 200 Nursing homes

Nursing homes (Impatient convalescent care, residential care as well as primary health care)

3 300 Mental health and crisis intervention

Psychiatric hospitals (Impatient care for the mentally ill)

Mental health treatment (Outpatient treatment for mentally ill patients; includes community mental health centres and halfway homes)

Crisis intervention (includes suicide prevention and support to victims of assault and abuse)

3 400 Other health services

Public health and wellness education (Public health promotion and health education; includes sanitation screening for potential health hazards, first aid training services and family planning services)

Health treatment, primarily outpatient (e.g. Health clinics and vaccination centres)

Rehabilitative medical services (Outpatients therapeutic care; includes nature cure centres, yoga clinics and physical therapy centres)

Emergency medical services (Services to persons in need of immediate care; includes ambulatory services and paramedical emergency care, shock/ trauma programs, lifeline programs and ambulance services)

4 100 Social Services

Child welfare, child services and day care (Services to children, adoption services, child development centres, foster care; includes infant care centres and nurseries)

Youth services and youth welfare (Includes delinquency prevention services, teen pregnancy prevention, drop-out prevention, youth centres and clubs and job programs for youth; includes Young Men’s Christian Association (YMCA), Young Women’s Association (YWMCA), Boy scouts, Girl scouts and Big brothers / Big sisters)

Family services (Includes family life/parent education, single parent agencies and services and family violence shelters and services)

Services for the persons with disability (Includes homes, other than nursing homes, transport facilities, recreation and other specialised services)

Services for the elderly (Organisations providing geriatric care; includes in-home services, homemaker services, transport facilities, recreation, meal programs and other services geared towards senior citizens)

Self-help and other personal social services (Programs and services for self-help and personal development; includes support groups, personal counselling and credit counselling/money management services)

4 200 Emergency and relief

Disaster/emergency prevention and control (Organisations that work to prevent, predict, control and alleviate the effects of disasters, educate or otherwise prepare individuals to cope with disasters or to provide relief to disaster victims; includes volunteer fire departments, life boat services etc.)

Temporary shelters (Organisations providing temporary shelters to the homeless; includes traveler's aid and temporary housing)

Refugee assistance (Organisations providing food, clothing, shelter and services to refugees and immigrants)

4 300 Income support and maintenanceIncome support and maintenance (Organisations providing cash assistance and other forms of direct services to persons unable to maintain a livelihood)Material assistance (Organisations providing food, clothing, transport and other forms of assistance; includes food banks and clothing distribution centres)

5 100 Environment

Pollution abatement and control (Organisations that promote clean air, clean water, reducing and preventing noise pollution, radiation control, treatment of hazardous waste and toxic substances, solid waste management and recycling programs.

Natural resources conservation and protection (Conservation and preservation of natural resources including land, water, energy and plant resources for the general use and enjoyment of the public.

Environmental beautification and open spaces (Botanical gardens, arboreta, horticultural programs and landscape services, organisations promoting anti-litter campaigns; programs to preserve the parks, green spaces and open spaces in urban or rural areas; and city and road beautification programs)

5 200 Animal Protection

Animal protection and welfare (Animal protection and welfare services; includes animal shelters and humane societies)

Wildlife preservation and protection (Wildlife preservation and protection; includes sanctuaries and refuges)

Veterinary services (Animal hospitals and services providing care providing care to farm and household animals and pets)

6 100 Economic, social and community developmentCommunity and neighbourhood organisations (Organisations working toward improving the quality of life within communities or neighbourhoods e.g. Squatters associations, local development organisations, poor people’s cooperatives)Economic development (Programs and services to improve economic infrastructure and capacity; includes building of infrastructure like roads; and financial services such as credit and savings associations, entrepreneurial programs, technical and managerial consulting and rural development assistance)Social development (Organisations working towards improving the institutional infrastructure and capacity to alleviate social problems and to improve general public wellbeing)

6 200 Housing

House associations (Development, construction, management, leasing, financing and rehabilitation of housing)

Housing assistance (Organisation providing house search, legal services and related assistance)

6 300 Employment and training

Job training programs (Organisations providing and supporting apprenticeship programs, internships, on-the-job training and other training programs)

Vocational Counselling and guidance (Vocational training and guidance, career counselling, testing and related services)

Vocational rehabilitation and sheltered workshops (Organisations that promote self-sufficiency and income generation through the job training and employment)

7 100 civic and advocacy organisations

Advocacy organisations (Organisations that protect the rights and promote the interests of specific groups of people e.g. Persons with disability, the elderly, children and women)

Civil rights associations (Organisations that work to protect or preserve individual civil liberties and human rights)

Ethnic associations (Organisations that promote the interests of or provide services to members belonging to a specific ethnic heritage)

Civic associations (Programs and services to encourage and spread civic mindedness)

7 200 Law and legal services

Crime prevention and public policy (Crime prevention to promote safety and precautionary measures)

Rehabilitation of offenders (Programs and services to reintegrate offenders; includes halfway houses, probation and parole programs, prisons alternative)

Victim support (Services, counsel and advice to victims of crime)
Consumer protection associations (Protection of consumer right and improvement of product control and quality)

7 300 Political organisations

Political parties and organisations (Activities and services to support the placing of particular candidates into political office; includes disseminations of information, public relations and political fundraising)

8 100 Grant-making foundations

Grant-making foundations (Private foundations, including corporate foundations, community foundations, community foundations and independent public-law foundations)

8 100 Grant-making foundations

Grant-making foundations (Private foundations, including corporate foundations, community foundations, community foundations and independent public-law foundations)

8 200 Other philanthropic intermediaries and voluntarism promotion

Voluntarism promotion and support (Organisations that recruit, train and place volunteers and promote volunteering)

9 100 International activities

Exchange / friendship / cultural programs (Programs and services designed to encourage mutual respect and friendship internationally)

Development assistance associations (Programs and projects that promote social and economic development abroad)

International disaster and relief organisation (Organisation that collect, channel and provide aid to other countries)

International human rights and peace organisations (Organisations which promote and monitor human rights and peace internationally)

10 100 Religious congregationsCongregations (churches, synagogues, temples, mosques, shrines, monasteries, seminaries and similar organisations promoting religious beliefs and administering religious services and rituals) Associations of congregations (Associations and auxiliaries of religious congregations and organisations supporting and promoting religious beliefs, services and rituals)

11 100 Business associations

Business associations (Organisations that work to promote, regulate and safeguard the interest of special branches of business e.g. manufacturers association, farmers’ association, bankers; association)

11 200 Professional associations

Professional associations (Organisations promoting, regulating and protecting professional interests e.g. medical associations)

11 300 Labour Unions

Trade unions (Organisations that promote, protect and regulate the right and interests of employees)

12 100 Not elsewhere classified

a) The advancement of education, including physical education and sports;

b) The advancement of religion;

c) The advancement of health;

d) Social and community advancement

e) The advancement of culture, arts and national heritage

f) The advancement of environmental protection and

g) Improvement, including the protection of animals;

h) The promotion of human rights, conflict resolutions, democracy and reconciliation

i) The promotion or protection of the interests of other social purpose organisations, including federations of such organisations;

j) Any other purpose as may be prescribed by the Minister of regulations made by virtue of the Voluntary Organisations Act (Cap 492 of the Laws of Malta)

New organisation

This is to certify that the organisation

is a new organisation established on

therefore, no Annual Accounts and Annual Reports are available at this stage.

Declaration

The administrators declare that they are fully aware that the organisation is obliged to submit the Annual Returns of the organisation to the Commissioner for Voluntary Organisations on a yearly basis in terms of Voluntary Organisations Act, [Subsidiary Legislation 492.01, titled: Voluntary Organisations (Annual Returns and Annual Accounts) Regulations], and that the submission of such documents will be their responsibility

Name

Surname

ID Number

Designation

Date