Annual Returns and Annual Accounts
Name of Voluntary Organisation
For the twelve month period ending
Surname of Contact Person
MINISTERU GĦALL-EDUKAZZJONI U X-XOGHOL - MINISTRY FOR EDUCATION AND EMPLOYMENT
Foreign or International Organisations
If the voluntary is foreign or international organisation, fill the details of the local representative. It must be ensured that the address that is included is the address of the local representative in Malta.
Attach as Appendix A.
The organisation chart must illustrate the organisational structure of the enrolled voluntary organisation. It must contain a diagram of the different bodies making up the enrolled organisation, an internal breakdown of functions of each body and must indicate who the ultimate beneficial owner of the enrolled voluntary organisation is.
The chart must depict the management and administrative structure of the enrolled voluntary organisation, showing the responsibility of each administrative board and any working group/s, the relationships of each administrative board/s and working group/s to each other, and the hierarchy of management and administration.
The organisational chart is also required to indicate who is responsible for the day to day running of the voluntary organisation.
If the enrolled organisation has any employees and/or volunteers these details must also be included in the organisational chart.
MINISTERU GĦALL-EDUKAZZJONI U X-XOGHOL - MINISTRY FOR EDUCATION AND EMPLOYMENT
List of the Current Administrators
Click Here to download the template. Fill in and attach as Appendix B:
The current list of the administrators of the enrolled voluntary organsation.
The declaration should state - Names, Surnames, Nationalities, ID Numbers (Photocopy of the passport endorsed by the lawyer, if the administrator does not have a local ID card), Residential Address an Designations (Eg: President, Secretary etc.)
Statute - Documents Amending the Statute
Attach as Appendix C.
Has the statute of the Voluntary Organisation been amended in the period covered by this annual return?
If the answer to the above question is "YES", please attach any documents amending the statute and/or a revised and updated certified copy of the statute which shall consolidate therein all other changes made in the organisation until such date.
(Applies only to associates)
Number of registered members with the organisation at this annual return.
Members here refers to those members who have a right to vote at the General Meetings of the voluntary organisation.
A list of names and surnames of members complete with addresses and identity card numbers is to be retained by the voluntary organisation and may be requested by the Commissioner for Voluntary Organisations or his representative at any time.
Attach as Appendix D.
Attach with this annual return a signed copy of the Annual Report (k/a Administration Report or Activity Report)
MINISTERU GĦALL-EDUKAZZJONI U X-XOGHOL - MINISTRY FOR EDUCATION AND EMPLOYMENT
Attach as Appendix E.
Attach with this annual return a signed copy of the Annual Accounts of the voluntary organisation.
a) The duty filled annual accounts that Category 1 shall file with the Commissioner shall be on cash basis and shall be signed by a minimum of two administrators.
b) Category 2 enrolled voluntary organisations may choose to draw up, either cash basis accounts or accrual. If the organisation opt for cash basis accounts, these cash basis accounts shall be filed together with a balance sheet which shall be signed by a minimum of two administrators and certified by an accountant.
c) The accounts which Category 3 enrolled voluntary organisations should submit to the Commissioner are audit accounts compiled under the international Financial Reporting standards (IFRSs) duly audited by an auditor.
N.B. Balance sheets should include, but not limited to, items usually considered as inventory, as assets.
Declaration of Completeness and Corrections
MINISTERU GĦALL-EDUKAZZJONI U X-XOGHOL - MINISTRY FOR EDUCATION AND EMPLOYMENT